Coworking Etiquette: Do’s and Don’ts
Working from a shared office has undeniable advantages, such as community, structure, and fast internet, but it also means navigating unspoken rules. Mastering coworking space etiquette isn’t just about being polite; it directly affects your focus, your professional reputation, and the overall vibe of the space. Below is a detailed guide crafted for freelancers and remote teams who want to know what to do in a coworking space and what to avoid so everyone thrives.
Why Etiquette Matters in Coworking
Creates a Culture of Respect
Good manners foster trust and collaboration, essential for a diverse community of creatives, entrepreneurs, and students.
Boosts Productivity
Clear guidelines help minimize distractions and friction vital for those relying on coworking space etiquette for freelancers to maintain deep focus.
Protects Shared Resources
Equipment, meeting rooms, and common areas stay functional (and pleasant) when everyone follows the same playbook.
Best Practices for a Positive Coworking Experience
1. Stake Your Claim But Don’t Overstay It
Do choose a desk or seat that suits your task and time frame.
Do clear your space when you take extended breaks or end your session, especially in hot-desk areas.
Pro Tip: Leave a “back in 15” note if you’re stepping out briefly, and it signals respect for others eyeing the same spot.
2. Mind the Noise Levels
Do take calls in phone booths or designated call zones.
Do invest in noise-canceling headphones for video meetings.
Do keep the music volume low enough that only you can hear it.
Remember: Quiet corners are premium zones, so treat them as sanctuaries for focus.
3. Book Shared Facilities Properly
Do reserve meeting rooms through the official booking system, even for “quick 10-minute” huddles.
Do stick to the scheduled time and leave the room tidy.
Do cancel unused slots promptly so others can pick them up.
4. Follow the “Clean Desk, Clean Community” Rule
Do toss trash, wipe spills, and return dishes to the pantry.
Do label food in the communal fridge and clear it out weekly.
Do report equipment issues (e.g., jammed printer) to staff immediately.
5. Network Thoughtfully
Do introduce yourself and exchange business cards, but read the room first.
Do use community events or common areas to start conversations, not deep-work zones.
Do offer value (tips, referrals, feedback) before asking for favors.
Habits That Disrupt Shared Workspaces
1. Don’t Hog Resources
Avoid parking extra monitors or piles of paper on communal desks.
Don’t monopolize conference rooms for solo work when private booths are available.
2. Don’t Treat the Space Like Your Living Room
Refrain from video-bingeing or loud social calls in open areas.
Keep personal grooming (nail clipping, hair brushing) in restrooms.
3. Don’t Ignore Local House Rules
If the space has a scent-free policy, no diffusers or strong perfumes.
If pets are allowed only on Fridays, plan accordingly.
4. Don’t Over-Promote
Respect that not everyone wants a sales pitch during their coffee break.
Keep brochures and posters on approved bulletin boards.
5. Don’t Assume Cleaning Is “Someone Else’s Job”
Leaving dishes, cables, or food scraps behind erodes community goodwill and invites pests.
Whether you’re drafting proposals, editing videos, or brainstorming the next big startup idea, a solid grasp of coworking space etiquette elevates both your productivity and your professional image. By practicing these do’s and avoiding the don’ts, you help cultivate a workspace where creativity, respect, and efficiency coexist, making life easier for every remote worker who calls the coworking community home.
Ready to put these principles into practice?
Drop by Tayo Spaces in Katipunan for a tour. Experience a community where good manners fuel great work and where your next collaboration might be one polite introduction away.
